Partnership Governance · Framework · NOVARIC-POL-PTN-001
NOVARIC® collaborates with qualified organisations that demonstrate professional integrity, legal compliance, ethical recruitment practices and a clear commitment to protecting candidates, workers, students and institutional stakeholders.
NOVARIC® works with qualified organisations through a transparent, compliance-led framework for ethical recruitment, workforce mobility, education and international cooperation. Trusted partnerships begin with verified identity, responsible conduct, clear authorisation and accountable communication.
This document sets out the standards that all partners must meet, the process through which partnership approvals are granted, and the conditions under which authorised cooperation may proceed. It is a public governance document intended to inform prospective partners, candidates, employers and institutional stakeholders about NOVARIC®'s approach to partnership governance.
Public materials explain the framework; legally binding cooperation is established exclusively through separately signed agreements and confidential schedules agreed between NOVARIC® and the relevant partner organisation.
This framework establishes the standards, eligibility requirements, approval procedures and conduct obligations that apply to all organisations seeking to cooperate with NOVARIC® in any capacity. It applies across the following areas of activity:
This framework applies to all NOVARIC® entities and operations, including NOVARIC® Ltd (Malta, C 63881) and NOVARIC® Sh.A. (Albania, NUIS/NIPT M02111033E), and to all partner organisations operating under or seeking to operate under NOVARIC® authorisation across any jurisdiction.
All NOVARIC® partnerships are governed by ten foundational principles. These principles are non-negotiable and apply to all partner categories regardless of scope, jurisdiction or operational arrangement.
Partners must be identifiable, registered legal entities. NOVARIC® requires proof of legal registration, principal place of business and the identity of persons authorised to act on the organisation's behalf before any partnership agreement is considered. Individual or unregistered operators are not eligible for partnership under this framework.
Partners must operate lawfully in every country where they conduct authorised activity. This includes compliance with applicable labour law, immigration law, data protection legislation, anti-bribery and anti-corruption requirements, anti-money laundering obligations and consumer protection standards. Partners bear primary responsibility for ensuring their own legal compliance.
Partners must never exploit, deceive or endanger candidates, workers or students. No fees may be charged to candidates in excess of what is expressly permitted by applicable law and NOVARIC®'s ethical recruitment standards. Partners must never use deceptive recruitment practices, withhold documents, impose debt bondage or restrict a person's freedom of movement. Candidates must be treated with dignity and respect at every stage.
Partners must communicate honestly and accurately with candidates, employers and NOVARIC®. All representations about vacancies, programmes, timescales, costs, eligibility criteria and likely outcomes must be accurate, substantiated and not misleading. Partners must clearly identify their own organisation and the nature of their relationship with NOVARIC® in all communications.
Partners must never guarantee employment offers, visa approvals, work permits, residence rights or university admissions. Such outcomes depend on independent regulatory, governmental or institutional decisions that are outside NOVARIC®'s and any partner's control. Any representation to the contrary constitutes a material breach of this framework and is likely to constitute consumer fraud.
The NOVARIC® name, trademark, logo and associated brand assets are registered intellectual property. Partners may use NOVARIC® brand assets only within an expressly granted, written brand-use licence forming part of a signed partnership agreement. Unauthorised use of the NOVARIC® name or trademark — including in advertising, signage, social media, or candidate communications — constitutes trademark infringement and may result in legal action.
Partners must handle all personal data in compliance with applicable data protection law, including the GDPR and any equivalent national legislation. Candidate personal data — including identity documents, contact information and employment history — may only be collected, processed and transmitted to NOVARIC® through approved secure channels and for authorised purposes. Partners must not retain, copy or transmit candidate data for purposes outside the scope of the partnership.
All financial arrangements between NOVARIC® and partners must be documented in a signed agreement and processed through legitimate business banking channels. Partners must not collect payments from candidates on NOVARIC®'s behalf unless expressly authorised in writing to do so and supported by verifiable corporate invoicing. Cash payments, personal bank accounts and informal arrangements are not permitted under this framework.
Consequential decisions affecting candidates, workers, students or institutional stakeholders must be made by accountable human personnel. Where NOVARIC® or a partner uses digital tools, automated workflows or AI-assisted processes, human judgement and oversight remain responsible for decisions with legal, employment, immigration, financial or safeguarding implications. Technology may support but must not replace human accountability in these contexts.
Partnerships are subject to ongoing monitoring and periodic formal review. NOVARIC® reserves the right to request information, conduct compliance reviews, suspend activity or terminate a partnership agreement where conduct is found to be inconsistent with this framework or the terms of the relevant agreement. Authorisation is not permanent and may be modified, suspended or withdrawn.
NOVARIC® recognises six partner categories. Participation in any category is subject to eligibility verification, due diligence, signed agreement and written activation. A partner may be approved for more than one category where separate authorisation is granted for each.
| Category | Typical Responsibilities | Minimum Eligibility | Main Restrictions | Candidate Data | Separate Authorisation |
|---|---|---|---|---|---|
| Recruitment Sourcing Partner | Identify, pre-screen and refer qualified candidates for authorised employer programmes operated by NOVARIC® | Registered legal entity; demonstrable recruitment experience; ethical recruitment commitment; GDPR-compliant data handling | No independent placement; no candidate fees beyond what is lawfully permitted; no guarantee of outcome; no collection of payments on NOVARIC® behalf without written authority | May collect with candidate consent; must transmit only through approved secure channels | Required per programme and destination country |
| Workforce Mobility Partner | Support authorised international worker placement, relocation logistics and pre-departure orientation in coordination with NOVARIC® | Registered entity; relevant operational expertise; ability to demonstrate lawful operation in origin and/or destination jurisdiction | Must not advise on immigration law; must not guarantee visa or permit outcomes; no independent contract placement | Handled under data-sharing schedule; strict need-to-know basis | Required per mobility corridor and programme type |
| Education Recruitment Partner | Represent authorised educational institutions; assist prospective students with enrolment enquiries; refer students to NOVARIC®-managed educational programmes | Education sector expertise; knowledge of international student recruitment standards; compliance with applicable marketing standards | No guarantee of admission; no independent enrolment processing without institution's approval; education programme authorisation separately required | Collected with candidate consent; subject to separate data schedule | Required per institution and programme; education-specific agreement required |
| Employer or Institutional Partner | Engage NOVARIC® recruitment and workforce services; cooperate in candidate selection, onboarding and placement activities | Registered employer or institution; clear organisational structure; lawful employment and labour practices in relevant jurisdiction | Candidate selection subject to anti-discrimination requirements; must not bypass NOVARIC® compliance checks | Received through authorised NOVARIC® channels; use restricted to agreed recruitment purpose | Commercial agreement required; sector-specific terms where applicable |
| Country Development Partner | Develop NOVARIC® presence in new jurisdictions; coordinate relationship-building and market intelligence; facilitate introductions to prospective institutional and employer partners | Established networks; senior professional standing; sound regulatory track record; no conflicts of interest | No independent representation of NOVARIC® without written authority; no candidate-facing activity without separate sourcing authorisation | No direct candidate data handling unless separately authorised | Required per territory; senior-level approval by NOVARIC® executive |
| Referral or Introduction Partner | Introduce prospective employer clients, institutional partners or individual candidates to NOVARIC® under documented referral terms; no ongoing programme management | Professional standing; integrity assurance; basic compliance acknowledgement | No recruitment, placement or candidate-data handling; introductions only; referral terms documented and limited in scope | No candidate personal data to be collected or retained | Referral schedule within signed framework agreement |
All partnership approvals follow a structured twelve-stage process. No stage may be bypassed or condensed. Completion of earlier stages does not constitute conditional approval for any partnership activity.
Partner activity may begin only when all of the following conditions have been satisfied and confirmed in writing by NOVARIC®:
The following conduct is strictly prohibited under this framework and under any partnership agreement with NOVARIC®. Breach of any of these prohibitions constitutes a material breach and may result in immediate termination of the partnership, civil legal action and referral to relevant regulatory or law enforcement authorities.
NOVARIC® maintains a clear distinction between public governance materials — published at novaric.eu for transparency and accountability — and confidential partnership materials, which are protected and shared only with the relevant partner under signed agreement.
The following materials are publicly available and form part of NOVARIC®'s governance transparency framework:
The following materials are confidential and are shared only with approved partners under the terms of a signed agreement. These materials are not published and may not be shared without written consent from NOVARIC®:
NOVARIC® may use governed digital workflows — referred to internally as NOVARIC® Nexus — to support the management of partnership enquiries, communications and compliance processes. The functions that Nexus may support include:
Internal infrastructure details — including endpoints, agent prompts, API configurations, platform credentials and workflow architecture — are confidential operational information and are not published in any public governance document.
This document is maintained under NOVARIC®'s document-control procedures and is subject to periodic review, version control and legal approval before publication.
Where a public NOVARIC® governance document is incorporated by reference into a signed partnership agreement, the applicable contractual version will be identified in that agreement. Material commercial terms remain governed by the separately executed contractual documents and are not affected by subsequent updates to public governance standards unless expressly agreed in writing.
NOVARIC® reserves the right to update public governance standards. Updates to public standards take effect on publication for new partnerships. For existing active partnerships, changes to operationally significant standards will be communicated directly to the relevant partner with reasonable notice before they take effect for that partnership.
Operational guidance relating to specific programmes, markets or candidate pipelines may be updated more frequently and communicated directly to relevant partners through established communication channels.
Any registered legal entity — including recruitment agencies, staffing firms, educational consultancies, mobility service providers, employer organisations and professional referral firms — may submit an enquiry. Eligibility is assessed following the submission of a complete due diligence pack. Individual or unregistered operators are not eligible. Eligibility does not guarantee approval; NOVARIC® determines suitability based on its own compliance assessment, operational requirements and available capacity.
No. Submitting an enquiry — or any other preliminary contact — does not establish a partnership, create any contractual obligation or authorise any activity. Authorisation is issued only in writing following successful completion of due diligence, agreement execution and written activation. No verbal representations, preliminary discussions or expressions of interest constitute authorisation.
No. Advertising NOVARIC® vacancies, programmes or services without written authorisation constitutes unauthorised use of the NOVARIC® name and trademark. This applies regardless of whether an agreement has been signed — advertising is authorised only from the effective date stated in the written activation notice and within the scope it specifies.
No. No partner — and no person or organisation acting under NOVARIC® authorisation — is permitted to guarantee employment offers, visa approvals, work permits, residence rights or university admissions. These outcomes depend on decisions made by employers, immigration authorities and educational institutions that are entirely outside NOVARIC®'s and any partner's control. Making such a guarantee is prohibited conduct under this framework and is likely to constitute consumer fraud.
No. Commercial fee arrangements — including any fees payable to or by a partner — are confidential and form part of signed partnership agreements and schedules. NOVARIC® does not publish fee structures for its partner arrangements. Any person or organisation claiming to know NOVARIC®'s fee structure from a public source or from an informal contact should treat such claims with significant caution.
Only where a written brand-use licence has been granted as part of a signed partnership agreement, and only within the specific scope set out in that licence. Unauthorised use of the NOVARIC® trademark — including informal or partial reproductions — constitutes trademark infringement regardless of whether the user claims a partnership relationship. A signed agreement alone does not grant brand-use rights; a specific brand-use schedule must be included and signed.
Where a partner's authorisation is suspended — whether for compliance review, a reported breach or another reason — all authorised activities under the partnership must cease immediately from the date of notification. The partner must not represent itself as a current NOVARIC® partner during the period of suspension, must not collect candidate data or payments, and must not use NOVARIC® brand assets. The agreement will specify the procedure for suspension, review and potential reinstatement.
Anyone who suspects a person or organisation of misrepresenting themselves as a NOVARIC® partner, or of engaging in prohibited conduct, should report their concerns promptly. Reports may be made through the Fraud Awareness & Reporting page at novaric.eu/en/governance/fraud-awareness/, by email to admin@novaric.co, or by contacting NOVARIC® through an independently verified official channel. All reports are treated seriously and handled confidentially.